Complex Systems Society - By Laws
1. Prospective members may apply to become members of the Society according to the following:
(i) The Secretary of the Society will be responsible for maintaining a 'Register of Members'. Anyone whose name appears on the Membership List is defined to be a Member of the Society. The Secretary will arrange for individual members to find out what information is held on them by the Society. Members are responsible for ensuring that the information held on them by the Society is accurate. Information on individual members will not be disclosed without the member's permission. The exception will be the members' names which will be published on the Society's website.
(ii) Anyone may apply to join the Society by completing and uploading the 'Member Questionaire' on the Society web site.
(iii) The Secretary may refuse membership without giving any reasons. In this case the prospective member has the right to appeal to the Council, whose decision will be final.
(iv) the Secretary will respond to applications for membership within one month of receiving them.
(v) The status of 'Voting Member' will be given to members recorded as not having any fee or other payment to the Society outstanding. The individual status of 'Voting Member' will be accessible to members on the Society web site.
(vi) Only Voting Members may vote in any of the Society's elections, or be elected to any position in the Society.
(Vii) members of the Society on the Register of Members are responsible for updating their personal Member Questionaire information, and they are expected to do this for the benefit of the community.
2. No by-laws.
3. The Secretary may recommend to the Executive Committee that a member be removed from the Membership List, e.g. if the member did not pay their fees for three years. The Secretary will inform the member of the decision. The expelled member may appeal to the Council within three months of being notified of the decision to have the case reviewed at its meeting. The appeal must be sent to the Secretary who will put it on the Agenda of the next meeting of Council. The decision of the Council is final. The secretary will inform the member of the decision of the Council.
(i) Membership fees are by the categories
€ 15 per year for students, the retired and the unwaged.
€ 25 per year for university staff, workers in non-profit organisations.
€ 75 per year for others
The Membership Committee is delegated by Council to receive requests for reduced membership fees or to have fees waived. The Membership Committee will decide each case on its merits. Its decisions will be binding and there is no appeal. The decisions of the Membership Committee will be reported to the Executive Committee.
5. No by-laws.
6. The Secretary will organise all ballots required by the Council or the Executive Committee using the Society's web site:.
(i) The Secretary will announce all ballots at least one month before the closing date of the ballot.
(ii) The Secretary will organise the procedures for counting the votes. The procedures will be published at the same time as the ballot announcement.
(iii) The Secretary will arrange for the results of any votes to be published on the Society's web site the day after the ballot closing date.
(iv) The voting software used by the society will be open to inspection. The President will ask a competent member of the Society to report each year in the integrity of the software used for voting and any procedures using voting software.
(v) All complaints about ballots, procedures, and results may be made after an interval of one week to the Secretary who must communicate them without alteration to the Council. The Council will decide on any action to be taken. The decisions of the Council will final. They will be published on the Society's web site.
(i) In the first year of the Society the Council will consist of at most X members. In the second year there will be at most 2X members of the Council. X = 29.
(ii) In the third and subsequent years, the number of members of the Council will be at most 3X.
(iii) The number of members of the Executive Committee will be 12 in the second and subsequent years of the Society's existence.
(iv) The 'Founders of the Society' shall mean Paul Bourgine, Mina Teicher, and Jeffrey Johnson.
(i) The Secretary will arrange for Council elections to be held every year. Council members will be obliged to resign or present themselves for re-election every three years. Thus one third of the seats will be change each year.
(ii) 19 Council members will be elected by the voting members every year.
(iii) After the elections for a given year, and the election for the President, Vice Presidents and Executive Committee, the Executive Committee will co-opt two members of the Society to the Council in order to maintain geographical, gender or minority balance through time.
(iv)The Secretary will announce on the Society's web site that election are forthcoming two months before they are due, and will accept nominations for prospective members of Council until one month (30 days) before the election.
(v) Any Voting Member may propose to the Secretary that any other Voting Member be a candidate in an election. If that person agrees to be a candidate the Secretary will add that person to the list of candidates for the election.
(vi) The election date and candidates will be announced at least one month before the opening of the ballot.
(vii) Candidates will be able to post their manefesto on the Society's web site, by providing a text of no more than 600 words to the Secretary. The Secretary will post all such manefestos on web site. The order of placement will be random to avoid bias.
(viii) Only Voting Members of the Society are eligible for election to the Council.
(ix) A council member may be re-elected provided that their consecutive service does not exceed six years.
(x) If there are X-2 new members of the Council, the places will be filled by the X-2 candidates with the highest number of votes.
(xi) if there is a tie for the last of the X-2 places with candidates having equal numbers of votes, the Secretary will arrange an open and fair lottery to choose the appropriate number of people by chance.
(xii) if less than X-2 people come forward for as candidates, no vote will be held, and they will all be declared to be elected unopposed to become members of the Council.
2. No by-laws.
3. No by-laws.
4. The quorum of the Council shall be 50% of its members. If less than 50% of Council members attend a scheduled meeting at its published time, the meeting shall be delayed for half an hour. On resuming the meeting after half an hour, the meeting will be quorate irrespective of how many Council members are present.
5. Decisions of the Council will be by simple majority of votes cast, except for modification of the Statutes requiring a two-third majority of those voting.
6. No by-laws.
7. No by-laws.
Duties of the Council
1. No by-laws.
2. No by-laws.
The Executive Committee
(i) All 12 members of the Executive Committee are elected to the Executive Committee for three years. They will be ex-officio members of the Council during their three year tenure.
(ii) In the first year of the Society the Founders of the Society will seek the endorsement of those attending the inaugural meeting for their positions as President and Vice Presidents. They will then choose the people to form the Council and the Executive Committee in the first year.
(iii) At the end of the first year of the Society, following the Council election, the new Council (2X members) will elect additional members to form an Executive Committee of 8 members. At the end of the second year the new Council (3X members) will choose another 4 members to the EC (The EC will then be at its full size). At the end of the third year, the first three members will complete their first term as EC members, and so forth.
(vi) The President will be Chair of the Executive Committee and of the Council.
(vii) The incumbent Secretary will arrange an election by the Council for all vacant positions. Candidates must be members of the Council.
(viii) The vacant positions will be voted in the chronological order of President, Vice President(s), Secretary, Treasurer, Executive Committee Member. A successful candidate can only hold one of these positions, and once elected is not eligible to stand for any remaining positions. An unsuccessful candidate for one of the positions may stand in a subsequent election for a remaining position.
2. No by-laws.
3. No by-laws.
4. No by-laws.
Duties of the Executive Committee
The Executive Committee must meet at least once per year.
The Secretary shall inform all members of the Executive Committee at least three months in advance of forthcoming meetings.
For matters that cannot wait until the next meeting of the Executive Committee, an electronic vote will be held. Matters requiring urgent resolution will be handled by the President and Vice Presidents. Such actions will be reported to Executive Committee by email.
2. No by-laws.
Signing for the Society